Find and access the right document and other content instantly
Improve the speed and transparency of your processes
Avoid content chaos with enhanced content control and security
True Document Management
Imagine the difference of an intelligent information management platform that organizes content based on what it is, not where it’s stored.
You can even connect to existing network folders and systems to make them more intelligent with built-in AI to automatically categorize and protect information.
Stop wasting time searching
Most organizations use 4 or more repositories to store and manage content in complex folder hierarchies. As a result, 46% of office workers say it’s challenging and time-consuming to find the documents they need.
By managing content according to “what” it is, users never need to remember “where” something was stored. Even if that content is stored in a 3rd party system, like SharePoint, Dropbox, network file shares or other ECM systems!
A simple keyword search is enough to find the right content instantly and without having to browse numerous folders and locations. Just knowing what it is you are working on is all that is needed!
Increase the speed of your business
65% of businesses experience challenges with reviewing and approving documents. Often, review and approval processes are manual and slow down operations, from accounts payable to HR and customer service.
Equip your business with electronic workflow and e-signing, even from mobile devices, allowing your staff to process tasks faster and without the hassle of having to rely on paper.
Going digital will improve insight as you will always know where and with who something is, get clarity on bottlenecks and benefit from a full audit trail for traceability and compliance purposes.
Keep it organized and secure
On average, a document gets copied 19 times during its lifecycle. That makes it hard to find and maintain the latest version. 68% of office workers confirm this is impacting their work negatively.
In our document management system, there is only 1 version of every document and it’s always up to date, while the system maintains a full history of the changes that were made, with the ability to roll-back at any time.
This system also allows your staff to share content with colleagues and business partners in a simple and secure manner without having to rely on 3rd party consumer systems like Dropbox. Additionally, advanced co-authoring eliminates the hassle involved with merging multiple document versions.
Learn more about document management and how to choose the best option for your business in this 6 minute video from WSAV’s Coastal Experts with our CEO Chuck Brown.
The Benefits of intelligent Document Management
In the simplest terms: More layers mean more time and effort hackers have to invest to get results. And more time and effort make you a less attractive target. That’s why at Infinity, we put multiple layers in place for your protection.
Software Monitoring & Protection
“Infinity has improved our network greatly by taking a more holistic, future, more of an enterprise-level view of our network. They plan for the future, which we have found to be extremely beneficial. They have improved our efficiency of our software and the whole infrastructure of our network…”
Director of IT and Facilities | Chatham Orthopaedic Associates
3 Simple Tips to ensure better network security and performance
Security, like most technology-related topics, can seem overwhelming. But proper protection doesn’t have to be. Start with the 3 items listed below and ask your IT services provider how they’re being handled. You should feel confident that the basics are being covered. If they are, then move on to the password policies and training programs they have available. Or reach out to us.
- Make sure virus protection and firewalls are always enabled: Many companies either don’t have virus protection installed or it is disabled. That renders their networks vulnerable to virus attacks from emails, spam and data downloads. Corrupted files will not only bring your systems down but they can spread to your customers and email contacts. That will spell disaster for your reputation. Hackers are always looking for unprotected and open ports online that they can attack with malicious code or files. That can cause permanent data loss.
- Monitor server drives and logs: Dangerously full server drives can cause many problems, ranging from program crashes to sluggish email delivery. Servers should be monitored and maintained regularly to avoid these problems. Similarly, built-in logs can reveal small issues. With regular monitoring, you will have a chance to prevent them from becoming bigger, harder-to-manage problems that can bring your systems down.
- Test your backups. Don’t find out when you need it most that your backup system is not working properly. It may seem like your data is being backed up normally, but check frequently that it is backing up the way it should be and that you can recover from it the way you expect to. In this age of BYOD, make sure all employees are also following procedures to backup data on their laptops, iPads, etc.
You have a lot of options for keeping your business secure, and we know you need to stay focused on your clients and company goals. We can help.